Account & Workspace Setup

Once you've signed up, a few minutes in Settings gets your workspace ready for real hiring: your personal profile, your company details, a connected mailbox and calendar, and your teammates. Open Settings from the sidebar and you'll see a list of tabs on the left. This guide walks through them in the order that makes sense for a new workspace.

1. Your personal account

Open Settings → Account Settings. This is your profile only; nothing here affects teammates:

• Name: update the name shown across the app, then save.
• Change Password: enter your current password and a new one.

Then hop over to the Appearance tab to make the app feel like yours: pick a Theme (Light, Dark, or System) and choose an Accent color, either a preset swatch or any colour you like via Custom color (colour picker or hex code). Appearance is a personal preference saved in your browser; it doesn't change what your teammates see.

2. Your workspace profile

Open Settings → Workspace Settings for the company-wide details candidates will see:

• Cover and logo: the card at the top shows your profile the way candidates see it. Click Upload cover for a banner image and Upload logo for your logo. Your logo appears on your career page, each candidate's portal, and anywhere else your workspace shows up; your cover appears on your career page.
• Show cover on candidate portal: appears once you've uploaded a cover, and puts it at the top of every candidate's portal page.
• Company Name: your company's display name.
• Company Slug: used in your public company URL, so pick something clean: lowercase letters, numbers, and hyphens only, up to 63 characters, not starting or ending with a hyphen.
• Public Company Page: once you have a slug, this card shows your live careers page address with Copy link and View live buttons.

Below that are candidate-facing switches (Show Pipeline in Candidate View, Show Assessment Score, Show Resumatic Summary (Public Reports), and Show Cheating Analysis (Public Reports)) which control how much candidates and public report viewers see. Hit Save Changes when you're done. To design the careers page itself, open the Career Page tab; see Your Company Page.

Message variables

Below your workspace details, the Message Variables card is where you store the values you'd otherwise retype in every message: a booking link, an office address, a referral bonus. Click New variable, give it a Name (for example Calendar Link), check the Placeholder Hivemind suggests (like calendar_link), enter the Value, and click Create. You can then insert it as {calendar_link} in outreach steps, pipeline emails and texts, and emails you write to candidates; update the value here and every message that uses it picks up the change. A placeholder can't be renamed after it's created, because messages already using it would break. See Outreach Campaigns.

3. Connect your email

Open Settings → Email Services and click Add Account. You can connect:

• Google: Gmail & Google Workspace, connected in a couple of clicks.
• Microsoft: Outlook & Microsoft 365. Some organizations need a Microsoft admin to approve the connection once; Hivemind gives you a link to send them if so.
• SMTP: any other provider, using your server details (inbox sync included).

Once connected, use Test Email Accounts to confirm sending works. Full details in Email Integration & Inbox.

4. Connect your calendar

Interview scheduling pulls availability from your calendar. Go to the Calendar page in the sidebar and open its Connections tab, where you can connect Google Calendar plus a meeting provider (Google Meet or Zoom). The same Google account can cover both calendar sync and Meet. If your team interviews on Microsoft Teams, connect Teams meetings from the Microsoft card in Settings → Apps & Integrations instead. See Calendar & Scheduling.

5. Invite your teammates

Open Settings → Team Members and click Invite. Enter an email, pick a role (system roles like Admin and Recruiter, or a custom one), and send. Your teammate gets an email invitation, sets their name and password, and lands in your workspace. Roles control exactly what each person can see and do. See Team Members & Roles.

What's next

• Build your first hiring flow in the Quick Start
• Design your public careers page in Your Company Page
• Understand every Settings tab in the Settings Overview
• Learn how credits power AI actions in Credits & Billing