Creating a Pipeline

There are two ways to build a pipeline: let Hive, the AI chat builder, assemble one from a few quick answers, or fill in the Manual form and design the steps yourself. Both live on the same page: go to My Pipelines and click New Pipeline, then pick a tab at the top of the create screen.

1. Build with Hive (the AI chat builder)

Hive is the default tab. It opens a chat that starts with "Let's create a new pipeline. Pick a starting point below:" and walks you through everything:

1. Pick a starting point. Choose a template: Simple Pipeline (Resume Screen → Interview), Phone Prescreen (Resume Screen → Phone Call → Interview), or Skills Prescreen (Resume Screen → Assessment → Review → Interview). If you've built pipelines before, a Start from your pipelines section lets you reuse one. You can also click Skip for now to continue with the simple template.
2. Select the role. Search for the position you're hiring for (e.g. Frontend Developer).
3. Pick the required skills. Hive suggests skills for the role; select at least one and click Continue.
4. Choose a seniority level: Intern, Junior, Mid Level, Senior, Lead, or Principal.
5. Set up the interview step. Pick your Interviewers from your team and a Meeting Platform (Google Meet, or Zoom if Zoom is connected), created on the host interviewer's connected account. Your timezone is picked up automatically.
6. Add more details, or not. Choose Add More Details to specify a Location, Contract Type (Full-Time, Part-Time, Contract, Volunteer, Internship, Other), Work Type (Remote, Hybrid, In-Office), and any notes, or choose Create Pipeline Now to skip straight ahead. These are the same job-type and workplace options the Manual form uses.
7. Review the summary: template, role, skills, seniority, work preferences, interview setup, and notes. Then click Create Pipeline.

Hive then gets to work. You'll watch it move through Generating job description, Composing assessment, Configuring pipeline nodes, and Finalizing. When it's done you'll see "Pipeline created." with links to View Pipeline and, if your template included one, View Assessment.

2. Build manually

The Manual tab is a single form for the job itself. Only two fields are required to create the pipeline:

• Job Title (required): the role candidates will see, e.g. Backend Engineer.
• Seniority: optional, from Intern to Principal. When set, it's added to the front of the job title (Senior + Backend Engineer becomes Senior Backend Engineer).
• Pipeline name (required): your internal name for the pipeline, e.g. Backend Hiring Q3. It must be unique in your workspace.
• Workplace Type: Remote, Hybrid, or In-Office.
• Location: for Hybrid and In-Office roles, pick a City and Country. For Remote roles this becomes a Region picker (Worldwide, EMEA, Americas, APAC, and more).
• Job Type: Full-Time, Part-Time, Contract, Volunteer, Internship, or Other.
• Description: the job description, in an editor that supports formatting.

Draft the description with AI

You don't have to write the description from an empty box. Once a job title is filled in, click Draft with AI above the editor. A small panel opens where you can add optional notes (team, mission, must-have tools, salary range), then click Generate. Hivemind writes a description from the job title, seniority, location, and work setup you've entered, and puts it in the editor for you to edit like any other text.

If the editor already has text, the button reads Regenerate with AI instead. Regenerating writes a fresh draft from the job details and replaces what's in the editor, so copy anything you want to keep first.

Preview the posting

Click Preview posting to see the job the way a candidate will read it: title, company, location, workplace and job type, and the description. You can click Create Pipeline straight from the preview.

At the bottom of the form, a short note tells you whether the pipeline is ready to go live, or which details (location, workplace type, job type, description) it still needs before it can be activated. Missing details never block creation; they only block activation.

Click Create Pipeline. Hivemind attaches a default flow (Start → Application Form) and you land directly in the visual editor, where you drag in steps from the palette and connect them. See the Pipeline Nodes Reference for what each one does.

3. Edit job details later

The same fields live in every existing pipeline's settings. Open the pipeline and click Settings in the header, then the General tab. You get the same Job Title, Seniority, Pipeline name, Workplace Type, Location, Job Type, and Description fields, the same Draft with AI button, and Preview posting. Click Save Changes when you're done.

On an active pipeline, every job detail must stay filled in: if one is empty, saving shows Missing Fields and names exactly what's missing.

The Settings dialog also has Members, Webhook, Ashby, Greenhouse, and Referral tabs.

4. Activate it

Manually created pipelines start as drafts, which can't accept applicants. When your flow is ready, click Activate in the pipeline header. Hivemind validates the pipeline first:

• Every step must be fully configured. Otherwise you'll see a message like "2 steps need attention", and the broken steps are marked in red on the canvas. Open one to fix its settings.
• The job details must be complete. Otherwise you'll see Incomplete Pipeline ("Please fill in all job details in Settings before activating.") and the settings open so you can fill them in.

Once it passes, you'll get Pipeline Activated: "Your pipeline is now live and accepting applications." The Application Link item appears in the Manage menu so you can copy and share the public application page. If you have a LinkedIn account connected, Hivemind also offers to share the new job to LinkedIn (see LinkedIn Job Posting).

What's next

• Follow the whole flow end to end in How to Post a Job
• Understand every step type in the Pipeline Nodes Reference
• Watch applicants arrive in Managing Candidates in a Pipeline
• Fine-tune generated tests in Creating & Editing Assessments
• See what applicants experience in The Candidate Experience