Team Members & Roles

Hiring is a team sport, and Hivemind lets everyone in, with exactly the access they need. Teammates live in Settings → Team Members, and what each person can do is governed by their role in Settings → Roles. This guide covers inviting people, managing them, and building roles of your own.

1. Invite a teammate

1. Open Settings → Team Members and click Invite.
2. Enter their Email and pick a Role. The dropdown lists System Roles and any Custom Roles, with Recruiter pre-selected as a sensible default. You can even pick Create new role… to build one on the spot.
3. Click Invite.

Your teammate receives an invitation email. The link takes them to a Verify Invite page where they enter their Full Name and set a password (8+ characters with at least one uppercase and one lowercase letter), then they're signed straight into your workspace. Until they accept, their card shows a pending status.

2. Manage members

The Team Members tab groups everyone by role, with the workspace Owner shown separately at the top. On each member's card you can:

• Change their role: pick a new system or custom role from the dropdown.
• Manage pipeline access: for roles that work inside pipelines, assign specific pipelines so each person only sees the searches they're part of. The Owner always has Full Access.
• Delete the member: removes them from the workspace (this can't be undone).

3. System roles vs custom roles

Open Settings → Roles. Hivemind ships with seven ready-made System Roles: Admin, Recruiter, Hiring Manager, Interviewer, Sourcer, Developer, and Viewer. Each has a curated permission set and a member count so you can see who's on what. System roles can't be edited; they're a stable foundation.

When the presets don't fit (say you want a reviewer who can score assessments but never touch billing), create a Custom Role.

4. Build a custom role

1. In the Roles tab, click New Role.
2. Give it a Name (e.g. Pipeline Reviewer) and an optional Description.
3. Optionally use Clone from to start with a system role's permissions instead of a blank slate. (Owner can't be cloned; it's reserved.)
4. Tick permissions in the Permissions list. They're grouped by area (pipelines, candidates, billing, and so on), and each group has a select-everything option if you want to grant a whole area at once.
5. Click Create role.

Custom roles appear alongside system roles everywhere a role can be assigned. Edit or delete them anytime from the Roles tab.

5. What roles control

Permissions shape the whole app, not just Settings: tabs like Workspace Settings, Roles, and Credits only appear for roles allowed to manage them, and pages a role can't access simply don't show. If a teammate says something is "missing," check their role first. See Settings Overview.

What's next

• Finish workspace basics in Account & Workspace Setup
• Put your team to work in Managing Candidates in a Pipeline
• Assign interviewers to scheduling in Calendar & Scheduling