Candidate Lists

Not every group of candidates maps to a pipeline. A shortlist for the hiring manager, people to revisit next quarter, the strongest applicants across three roles: Candidate Lists give those groups a home in Hivemind, so they don't live in a spreadsheet or someone's head.

A list only organizes. Adding someone to a list doesn't move them in any pipeline, removing them only takes them off the list, and deleting a list never deletes the candidates on it.

1. Create a list

1. Click Candidate Lists in the sidebar.
2. Click New List.
3. Give it a Title (required) and, if you like, a Description of what it's for.
4. Click Create list.

The Candidate Lists page shows every list with its Title, Description, number of Candidates, and when it was Created and Updated. Use the search box to find a list by title or description, and click a list to open it.

You can also create a list on the fly: the Add to list dialog has a New list button, so you never have to leave what you're doing.

2. Add candidates

There are three ways in.

From a candidates table. On the Candidates page or any pipeline's applicants table, select a row (or right-click it) and choose Add to list. To add several at once, tick their rows and choose Add to list from the bulk actions. Pick a list, then click Add.

From a candidate's profile. Open the Manage menu in the profile header and choose Add to list.

From inside the list. Open the list and click Add candidates. Search or filter to narrow the candidates, then either:

• tick the people you want and click Add (the button shows how many are selected), or
• click Add all … matching to add everyone your search and filters match, up to 2,000 at a time. If more than 2,000 match, narrow your filters first.

Candidates already on the list aren't shown in the picker and are skipped if you add them again from a table, so no one is added twice.

3. Work with a list

An open list shows its candidates in the same table you use everywhere else, with the same search, filters, columns, and row actions, so you can email a shortlist, export it, or open any profile.

• Remove from list: select one or more candidates and choose Remove from list. They stay in their pipelines.
• Edit: rename the list or update its description.
• Delete: on the Candidate Lists page, select a list (or several) and choose Delete or Delete Selected. Only the grouping is removed; the candidates stay in their pipelines.

Lists and your AI assistant

If you've connected an AI assistant to Hivemind, it can work with your lists too: compare candidates and save a shortlist into Candidate Lists, read who is on a list, or rank a list's candidates. It always asks you before saving a shortlist, removing people from a list, or deleting one. See Hivemind MCP Server.

What's next

• Find and filter candidates in Candidate Profiles
• Add someone to a pipeline at any stage in Managing Candidates in a Pipeline
• See how people arrive in Adding & Sourcing Candidates