Quick Start

Go from a brand-new account to your first candidate in about ten minutes. This guide walks you through signing up, creating your first hiring pipeline, and sharing the application link that lets candidates flow in.

1. Create your account

1. Go to the signup page.
2. Choose Continue with Google, or click Continue with Email and enter your email and a password. By continuing, you agree to Hivemind's Terms of Service and Data Processing Addendum.
3. That's it: there's no email verification step. Your workspace is created instantly and you're signed in as its Owner.

New accounts start on the Free plan, and email signups include 300 free credits. Credits power Hivemind's AI actions (assessment evaluation, voice interviews, pipeline automation), so you can try everything end-to-end before adding a plan. See Credits & Billing for details.

2. Choose where to begin

After signup you land on the welcome screen with two options:

• Try HiveQuest: opens a quick interactive tour in a new tab, great for a first look.
• Continue to Hivemind: takes you straight to your Inbox, the home of your workspace.

3. Connect your email (recommended)

Before your pipelines start messaging candidates, connect a mailbox so Hivemind can send and receive on your behalf:

1. Open Settings → Email Services.
2. Click Add Account and connect Google (Gmail and Google Workspace), Microsoft (Outlook and Microsoft 365), or any provider via SMTP.

If you plan to schedule interviews, also connect Google Calendar, Google Meet, or Zoom under Calendar → Connections. See Calendar & Scheduling.

4. Create your first pipeline

Head to Pipelines → Create Pipeline. You'll see two tabs:

• Hive (default): the AI chat builder. It walks you through a few quick choices:

  1. Pick a starting point: Simple Pipeline (Resume Screen → Interview), Phone Prescreen (adds a phone call), or Skills Prescreen (adds an assessment and a manual review), copy one of your existing pipelines under Start from your pipelines, or skip the template.
  2. Role, skills, and seniority: tell Hive who you're hiring.
  3. Interview setup: pick your Interviewers and a Meeting Platform (Google Meet, or Zoom if you've connected it). Hive uses your browser's timezone.
  4. Choose Add More Details to add a location, contract type, and comments, or Create Pipeline Now to skip them. Review the summary and click Create Pipeline.

  Hive then generates the job description, composes the assessment, and configures your pipeline stages automatically. When it finishes you'll get links to View Pipeline and View Assessment.

• Manual: fill in the job brief yourself. Enter the Job Title, Seniority, a Pipeline name, the Workplace Type (Remote, Hybrid, or In-Office) with its location, and the Job Type. For the Description, write your own or click Draft with AI to have one written from the details you entered, then edit it. Preview posting shows the job ad exactly as candidates will see it. Click Create Pipeline and you'll land in the drag-and-drop editor to build your stages. See Creating a Pipeline.

5. Activate the pipeline

Pipelines built with Hive are created active, so their application link works right away and you can skip to the next step. Pipelines built with the Manual tab start as drafts, which can't accept applicants: open the pipeline, finish any remaining setup, and click Activate to take it live. A pipeline needs a name, job title, location, workplace type, job type, and description before it can be activated; the create form tells you which of these are still missing.

6. Share the application link

Every active pipeline has its own public application page. Open the pipeline's menu (on the Pipelines page, it's on each row) and choose Application Link to copy it, then post it on a job board or send it directly. Active pipelines also appear automatically on your company page, each with its own job page.

Candidates who apply through that link enter the pipeline at the first stage and move through your stages automatically (resume screening, assessments, interviews) with no manual work from you. Manual-review stages will show up as items needing your attention.

What's next

• Watch candidates arrive in your pipeline's applicants table
• Understand the building blocks in the Pipeline Nodes Reference
• Invite your teammates in Team Members & Roles
• Source candidates proactively with Outreach Campaigns