Microsoft 365

If your team runs on Microsoft 365, one Microsoft app in Settings → Apps & Integrations covers three things: Outlook mailboxes for sending and receiving candidate email, Microsoft Teams links for interviews, and a Teams channel that receives pipeline activity and team tasks.

1. Outlook mailboxes

Connect an Outlook or Microsoft 365 mailbox to send outreach and pipeline email from your real address, and to sync replies and bounces back into Hivemind.

1. Open Settings → Apps & Integrations and click the Microsoft tile.
2. Under Outlook mailboxes, choose Who is this account for?: Personal (only you can see and use it) or Company (shared with your whole team).
3. Click Connect Outlook (or Connect another mailbox if you already have one) and sign in with Microsoft.

You can also connect Outlook from Settings → Email Services by choosing Microsoft (Outlook & Microsoft 365) in Add Email Account. See Email Integration & Inbox for working with the inbox once mail starts arriving.

To remove a mailbox, click Disconnect next to it. Sending and inbound reply and bounce sync stop for that mailbox; if the same Microsoft account also hosts your Teams meetings, those stay connected.

When a Microsoft admin has to approve

Many Microsoft 365 organizations don't let individual users grant mailbox access to a new app. If yours is one of them, Hivemind shows Admin approval required when you try to connect. You have two options:

• I'm an admin, approve now: if you are a Microsoft admin in your organization, approve it yourself.
• Copy approval link for your IT admin: send the link to someone who is.

Approval is a one-time step for your organization and covers Outlook, Teams and Power BI alike. Once it is approved, start the connection again.

2. Teams meetings

Under Teams meetings, click Connect Teams meetings to add a Microsoft Teams link to interviews you schedule. Once connected, Microsoft Teams becomes available as a meeting platform in your interview steps, alongside Google Meet and Zoom. See Calendar & Scheduling for setting it up on an interview.

3. Teams channel notifications

Post pipeline activity and team tasks to one Teams channel for the whole company. Hivemind batches what happened into a single card about once a minute rather than posting a message per event.

The card covers:

• Pipeline activity: new applicants, candidates who moved stage, finished, or need attention.
• Team tasks: candidates waiting for a review, interviews to schedule, phone calls ready to start, and new email in a shared (company) mailbox. Mail details stay in Hivemind: the card only says something arrived and links to the inbox. Tasks assigned to one person, and mail in personal mailboxes, never reach the channel.

To connect it, you need permission to manage company integrations:

1. In Teams, open the channel and select More options (...) > Workflows.
2. Choose the Send webhook alerts to a channel template.
3. Pick the team and channel, then save the workflow.
4. Copy the webhook URL. In Hivemind, open the Microsoft tile and paste it into Webhook URL under Teams channel notifications.
5. Click Connect Teams notifications. Hivemind posts a welcome message to check the URL before saving it.

Disconnecting stops Hivemind posting to the channel. Messages already there are left in place.

4. Power BI

The Power BI tile (under Analytics) uses a Microsoft account too. Someone who can manage company integrations clicks Connect Power BI once for the whole company, and Hivemind syncs pipelines, candidates and assessments into a Power BI workspace every night. Share that workspace with teammates inside Power BI to give them access. The connected account needs a Power BI Pro (or PPU/Fabric) license; without one the tile shows Pro license required.

What's next

• Work with incoming mail in Email Integration & Inbox
• Set up interview steps in Calendar & Scheduling
• Prefer Slack or ClickUp? See Slack & ClickUp
• See every app in the Integrations Overview