Calendar & Scheduling

The Calendar page is where interview scheduling comes together: your Google Calendar events, your teammates' busy times, and every interview candidates book, all on one grid. Set your availability once, and Hivemind offers candidates only the times that actually work for you.

1. Connect your accounts

Open Calendar from the sidebar and switch to the Connections tab. You'll see two sections under Connected Accounts:

• Calendar sync: click Connect Google Calendar to sync your availability and surface your events on the in-app calendar. Once connected, the Sync button in the header pulls in your latest events.
• Meeting platforms: click Connect Google Meet or Connect Zoom so interviews you own get a meeting link on your account. Microsoft Teams is marked Coming soon.

2. Set your availability

Click the Availability button in the calendar header:

1. Turn on Available for interviews. First-time setup gives you default hours of Mon–Fri, 9:00–5:00.
2. Pick your timezone and adjust the Weekly Hours grid: toggle days on or off, add extra time ranges with Add, or use Copy to apply one day's hours to another.
3. Optionally set a Buffer between meetings and a Minimum advance notice so bookings can't land back-to-back or at the last minute.
4. Click Save.

Candidates can only book you inside these hours, minus anything already on your connected calendar. Turning Available for interviews off pauses new bookings without losing your hours.

3. Work the calendar

The My calendar tab shows Month, Week, and Day views. Use the mini calendar to jump between dates, the Pipeline filter to show one pipeline's interviews (or All Events), and the Other calendars list to overlay teammates: their events appear as private Busy blocks.

• Block time: click and drag an empty slot to open the Block Time dialog, then give it a title, adjust the times, and hit Create Event.
• Open an event: click it to see the time, participants, description, a Join Meeting link, and Open in Google Calendar. From here you can Reschedule or Delete events you organize; deleting a synced event removes it from Google Calendar too.

4. Reschedule by dragging

Interview bookings (the events tied to a candidate) can simply be dragged to a new slot. A confirmation asks Reschedule this interview? showing the old and new times; click Reschedule & notify and the candidate is emailed the new time while the calendar invite updates for everyone. Only the meeting organizer can reschedule, and past time slots are blocked.

5. How candidates book

Interview stages in your pipelines offer two Booking Mode options:

• Candidate Book: the candidate sees your team's open slots on a Book Your Interview page, picks a time, and clicks Confirm Booking. They get an Interview Booked! confirmation and the meeting link by email, and they can reschedule themselves later.

The booking page has a Timezone picker, set to the candidate's own timezone when the page loads. Every slot on the page is shown in whichever timezone is selected, so a candidate in another country reads times in theirs and never has to convert your working hours by hand. Changing the picker re-labels the slots; it does not change which slots are on offer, because those still come from your availability.

• Company Book: the candidate submits their availability, and you pick the time from the pipeline's Scheduler tab using the Schedule button next to each candidate.

See Pipeline Nodes Reference for configuring interview stages.

What's next

• Build an interview stage into a pipeline in Creating a Pipeline
• See what booking looks like from the candidate's side in The Candidate Experience
• Let AI handle first-round screens with AI Voice Interviews