Notifications & Mobile App

Hivemind keeps you posted through three channels: the Inbox inside the app, email summaries, and push notifications on the Hivemind mobile app. They all draw from the same stream of tasks (things that need your attention, like a candidate waiting on manual review or a reply landing in a conversation), so wherever you see the alert, acting on it clears it everywhere.

Your Inbox: notifications as tasks

In Hivemind, a notification is a task. Click Inbox in the sidebar; the red badge shows how many unread items are waiting for you. The Inbox is a two-pane view: a list of tasks on the left, and the selected task's details on the right, where you can act on it directly with buttons like Approve, Disapprove, Skip, Schedule Interview, or Mark as Resolved.

Opening a task marks it as read automatically. Resolving it (or completing the action it asks for) marks it done and removes it from your open count.

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The badge only counts what you're allowed to see. For example, review and scheduling tasks appear only for roles that can perform manual reviews, and message-reply tasks only for roles with email access. See Team Members & Roles.

What triggers a notification

Candidate Review: a candidate reaches a manual review stage, a video interview recording is ready for review, or a phone call recording needs review
Schedule Interview: an interview or phone call needs a time picked, or a candidate submitted their availability
Phone call reminders: a scheduled phone call is about to start
Message Reply: a candidate replies in a conversation
Mention Comment: a teammate @mentions you in a comment on a candidate
New Email: an inbound email arrives from a candidate, or one of your emails bounces
Offer updates: a candidate signs, declines, or requests changes to an offer, or an offer is withdrawn (see Offers)

Managing your Inbox

Click Filters to slice the list: a Status toggle (Open, Done, All), a Read toggle (All, Unread, Read), a Date range, and type chips: Candidate Review, Message Reply, Mention Comment, General Task, Schedule Interview, and New Email. You can also narrow the list to a single pipeline with the All pipelines selector.

Email notifications

Two kinds of email keep you covered when you're not in the app:

Mention emails: when a teammate @mentions you in a candidate comment, you get an email right away.
Notification Summary: twice a week (Monday and Thursday mornings), every workspace member receives a summary email with the number of open tasks and a link back to the Inbox.

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The summary email goes out as long as your workspace has open tasks. If you'd rather not hear about the same items twice a week, work through your Inbox and resolve them; an empty Inbox means no summary.

The Hivemind mobile app

Install the Hivemind mobile app and sign in with your usual account. That's the whole setup. Signing in registers your device for push notifications automatically; no pairing codes needed. You'll get pushes for mentions, candidate replies, review tasks, scheduling tasks, and new inbound emails, and tapping one takes you straight to that task in the app.

Signing out of the mobile app unregisters the device, so pushes stop, which is handy on shared devices.

What's next

Act on review tasks in Managing Candidates in a Pipeline
Set up interview scheduling in Calendar & Scheduling
Track candidate email in Email Integration & Inbox
Handle offer responses in Offers